How to Access Archived Emails in Outlook


This wikiHow teaches you how to access the Archive folder in Outlook. You can access the Archived folder in the sidebar on Outlook.com and the Windows Mail app. In the Outlook app, you will need to import the Outlook email file.

Part 1
Accessing the Archive Folder at the Outlook website.

Accessing the Archive Folder at the Outlook website. on How to Access Archived Emails in Outlook

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//www.outlook.com in a web browser. You can use any web browser on PC or Mac.

Accessing the Archive Folder at the Outlook website. on How to Access Archived Emails in Outlook

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Use the email address and password associated with your Outlook.com account to sign in. If you don't have an Outlook account, you can create one for free by clicking "Create One" below the sign in box.

Accessing the Archive Folder at the Outlook website. on How to Access Archived Emails in Outlook

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It's in the left sidebar in your Outlook mailbox. To Archive an email in your inbox, right-click an email in your inbox, and select "Archive" in the popup menu.

Part 2
Accessing the Archive Folder in Windows Mail

Accessing the Archive Folder in Windows Mail on How to Access Archived Emails in Outlook

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It's the app that has an icon that resembles an envelope on the right side of the Windows task bar.

Accessing the Archive Folder in Windows Mail on How to Access Archived Emails in Outlook

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It's the icon that resembles a folder in the left sidebar.

Accessing the Archive Folder in Windows Mail on How to Access Archived Emails in Outlook

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This will access your archived emails. To Archive an email in the Windows Mail app, right-click an email and click "Archive".

Part 3
Accessing the Archive Folder in The Outlook App

Accessing the Archive Folder in The Outlook App on How to Access Archived Emails in Outlook

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It's the app that has a blue icon with an image of a cover with an "O" over an envelope. If you don't have the Outlook app on your desktop, click the Windows Start icon, and type Outlook. This will display the Outlook app in the Start menu.

Accessing the Archive Folder in The Outlook App on How to Access Archived Emails in Outlook

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It's in the menu bar at the top of the screen. On Mac, skip this step.

Accessing the Archive Folder in The Outlook App on How to Access Archived Emails in Outlook

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It's the icon that has an image that resembles blue text in a sidebar. This will display a drop-down menu. On Mac, click the envelope icon in the bottom-left corner instead.

Accessing the Archive Folder in The Outlook App on How to Access Archived Emails in Outlook

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This will display the Folder Pane in a sidebar to the left. On Mac, skip this step.

Accessing the Archive Folder in The Outlook App on How to Access Archived Emails in Outlook

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Click the small triangle to the left of your email account to expand all the email folders and categories associated with that account.

Accessing the Archive Folder in The Outlook App on How to Access Archived Emails in Outlook

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Click the Archive folder in the column on the left to display all the archived emails in the pane on the right. You can search archived emails using the search bar at the top of the email list pane. Use the drop-down menu next to the search bar to select "Archive Folder".

Part 4
Importing an Archived Outlook Email File in The Outlook App

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It's the app that has a blue icon with an image of a cover with an "O" over an envelope. If you don't have the Outlook app on your desktop, click the Windows Start icon, and type Outlook. This will display the Outlook app in the Start menu.

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It's in the menu bar at the top, in the upper-left corner. This will prompt a drop-down menu.

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It's the second option in the in the File menu.[1] On Mac, click Import from the drop-down menu instead.

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This will open a file browser dialogue box. On Mac, select the type of archive file you want to import, then click Continue.

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Archived files are saved as an Outlook data file, which has a ".pst" prefix. Your Outlook Data Files can be found in C:\Users\username\Documents\Outlook Files by default, only replace username with the name of your Windows user account.[2]

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It's in the lower-right corner of the Open Outlook Data File browser dialogue box. On Mac, click Import instead.

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You can now browse your archived folders under "Archive" in the navigation pane.