How to Email Your Cover Letter and Resume


Job hunting is a lengthy, stressful process with a lot of moving parts. One of the best ways to ensure your resume gets in front of prospective employers is to properly send out your materials. Make sure to follow the employer’s instructions when applying for a job, and always double and triple-check your emails to ensure everything is in order. By doing the little things well, you’ll give yourself a great chance to land the job you’re after!

Part 1
Getting Your Materials Ready to Send Out

Getting Your Materials Ready to Send Out on How to Email Your Cover Letter and Resume

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Some employers want you to send your cover letter and resume as separate attachments, while others want you to attach your resume but write your cover letter in the body of your email. Include all necessary information and send the employer your contact information so they can get back to you about a potential job interview.[1] If you don’t send your materials exactly the way the employer wants, your email could end up in the spam or trash folder. Tip: Take note of any specificrequirements for the applicationbefore sending your materials in.Some recruiters may require aspecific email subject line,while others may requestadditional documents.Tip: Take note of any specificrequirements for the applicationbefore sending your materials in. Somerecruiters may require a specificemail subject line, while others mayrequest additional documents.Tip: Take note of any specific requirementsfor the application before sending yourmaterials in. Some recruiters may require aspecific email subject line, while othersmay request additional documents.Tip: Take note of any specific requirements for the application beforesending your materials in. Some recruiters may require a specific emailsubject line, while others may request additional documents.Tip: Take note of any specific requirements for the application before sendingyour materials in. Some recruiters may require a specific email subject line,while others may request additional documents.

Getting Your Materials Ready to Send Out on How to Email Your Cover Letter and Resume

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Depending on what document writing service you're using, what document writing service the recruiter is using, and what versions both of you have, there's a chance your resume formatting may not transfer over well when the recruiter opens it. To make sure they're seeing exactly what you want them to see, convert your file to a PDF. If you are using a different word processing software than Word to create your resume and it doesn’t give you the option to save it as a PDF, you can use free programs online to do this.

Getting Your Materials Ready to Send Out on How to Email Your Cover Letter and Resume

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It may be that you spent some time tweaking and improving your resume, but you don't want to send the recruiter a document titled "Resume Draft 4." Instead, edit the file name to something professional. Typical document titles include:[2] First Name-Last Name-Resume or First Name-Last Name-Cover-Letter First Name_Last Name_Resume or First Name_Last Name_Cover Letter Last Name_Resume_Date or Last Name_Cover Letter_Date

Getting Your Materials Ready to Send Out on How to Email Your Cover Letter and Resume

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If your full name is already taken, try using a combination of your name and initials. For example, if [email protected] is already taken, go with [email protected] or [email protected][3] Avoid using nicknames or numbers. Remember, everything matters when applying for a job. You don’t want a prospective employer to see an inappropriate email address!

Part 2
Putting Together an Email to an Employer

Putting Together an Email to an Employer on How to Email Your Cover Letter and Resume

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A straightforward, informative subject line increases the chances that the hiring manager will open your email. Your subject line should include your name and the name of the position for which you’re applying, since employers could be hiring for several different jobs at once. For instance, you might try:[4] Application – Job Title – Your Name Application: Your Name for Job Title Your Name: Job Title Application Tip: Keep the subject line under60 characters so the recruitercan easily read it.Tip: Keep the subject line under 60characters so the recruiter can easilyread it.Tip: Keep the subject line under 60characters so the recruiter can easily readit.Tip: Keep the subject line under 60 characters so the recruiter caneasily read it.Tip: Keep the subject line under 60 characters so the recruiter can easilyread it.

Putting Together an Email to an Employer on How to Email Your Cover Letter and Resume

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As previously mentioned, some employers want your cover letter to be in the body of your email. If this is the case, the email message should just be your cover letter. If the employer wants you to attach a cover letter, keep your email message brief and to the point. State that your resume and cover letter are attached, offer to provide additional information, and let the employer know how you can be contacted.[5] Always end your email by thanking the employer for their consideration.

Putting Together an Email to an Employer on How to Email Your Cover Letter and Resume

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This lets you send multiple emails to various employers without having to re-type your contact information over and over again. Include your full name, email address, and phone number. There are different ways to add an email signature based on what website you use for your address.[6] If you have a LinkedIn profile, include it in your signature. If you have any other social media accounts you use for career purposes, include a link to those as well. Once you’ve made your email signature, you do not need to type your contact information into the body of an email. It’s already there at the bottom of your message, so just mention to the employer that your contact information is below.

Putting Together an Email to an Employer on How to Email Your Cover Letter and Resume

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When you go to upload the files from your computer, make sure you’re selecting the updated resume and cover letter. You don’t want to send a rough draft to the employer by accident. Double-check to ensure you’ve attached the finished PDF and not a Word document.[7] To easily grab the PDFs from your computer, save them to your desktop. This way, you avoid mistakenly choosing a Word document or another file.

Putting Together an Email to an Employer on How to Email Your Cover Letter and Resume

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This gives you a chance to go over potential spelling or grammar errors as well as make sure the files are free of any viruses and come up in their original formatting when downloaded. Once everything looks good, hit send and wait for a reply. Good luck![8] If you want to make sure the files download on a different computer, reach out to a friend and ask if you can send the resume and cover letter to them to make sure.